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HOSTEL MANAGEMENT SYSTEM - 2019

Guideline to Students Hostel Management System (HMS)

Hostel Booking 2019-20


  • To make changes if any to the allotted room based on valid reasons
  • To club the inmates of any two partially filled rooms into one room as per room type selected by the student after completion of the entire booking process.
Single Room 2 in 1 Room 4 in 1 Room Standard Room

A/C

NON A/C

A/C

NON A/C

A/C

NON A/C

Rs.1,42,700 Rs.1,19,700 Rs.1,27,700 Rs.1,04,700 Rs.1,02,700 Rs.82,700
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Guide to Hostel Management System (HMS)

Option 1 : Semester Fee /Annual Fee Payment

  • Book your hostel at the earliest through HMS.
  • Use your VTU/VTP/VTA No. as your Username and SID No. as your Password to login to the system.
  • You can change your password at a later date, as per your liking.
  • The student may select the Hostel, followed by the block and then the Floor.
  • After selecting the Room Type, Sharing and the Room Number, HMS will display the current occupancy status of the room.
  • Student can select the room number based on the availability. If the room is occupied, the room number will not be displayed.
  • After selecting the room number, the student can proceed to pay the Hostel Fee(Annual/Semeter) online using Credit / Debit Card, Net Banking, UPI ID, Paytm Wallet etc.
  • On successful payment, the booking details will be displayed in the dashboard under Room Details tab.
  • The room will be confirmed only on the receipt of the full/part payment of the hostel fee against the selected room type.
  • The student/parent using HMS to book the room should furnish their Mobile No. and E-mail ID, on completing the payment process they will receive an instant message regarding booking status to the mobile number and email id furnished.
  • Change of Room is permitted Only Once Per Semester after the booking confirmation from HMS.
  • Change of Room from a Higher to a Lower room category is not possible.
  • Change of room from a Lower to Higher category is possible on paying the fee difference for the semester(through Feehive).

  • After making a successful payment(Annual/Semester - Hostel Fee), Please make sure that your desired hostel room has been booked & Confirmation receipt is available in your HMS Dashboard.
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Guide to Hostel Management System (HMS)

INTENSIVE SEMESTER STUDENTS

  • Intensive Semester students should use the "INTENSIVE SEMESTER STUDENTS" tab to book your hostel room.
  • Intensive semester students will be allotted rooms only in Heroes & Vel Vinayagar Hostels (Boys) / Padmavathy Hostel (Girls).
  • Intensive semester students can stay for a Maximum period of 60 days.
  • The fee structure for Intensive semester students is Rs. 20,000/-(STANDARD Rooms) / Rs. 22,500/-(2 IN 1 NON-AC) / Rs. 30,000/-(AC Rooms) for the above mentioned period.
  • The Intensive semester student should vacate the hostel room within 2 weeks from the last date of examination, beyond which they will be charged for a Semester.

  • After making a successful payment(Annual/Semester - Hostel Fee), Please make sure that your desired hostel room has been booked & Confirmation receipt is available in your HMS Dashboard.
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Guide to Hostel Management System (HMS)

Option 2 : Two stage payment (part payment of SEM Fee) for STANDARD ROOMS

  1. Use your VTU/VTP/VTA No. as your username and SID No. as your password to login to the system.
  2. You can change your password at a later date, as per your liking.
  3. Choose the tab "Two Stage Payment" to make the part payment of SEM Fee (Rs. 20,675/-) on two different days.
  4. The tab will redirect you to the ATOM payment gateway. Pay Rs. 20,675/- (plus GST) using your Debit Card/ Credit Card / Net banking.
  5. After the completion of first installment, student/Parent will receive SMS /Email from ATOM to their registered mobile number /email id confirming the Receipt of the amount. To pay the balance amount of Rs.20, 675/- choose the tab "Two Stage Payment” once again on another day and complete the two stage payment process.
  6. On successful payment of Rs.41,350 /-, click "Book Hostel" tab to book the desired STANDARD ROOM. The Option of booking the desired standard room will be possible only on completion of step 4 & 5.
  7. The student/ Parent may select the hostel, followed by the block and then the floor.
  8. After selecting the room type and the room number, HMS will display the occupancy status of the room.
  9. Student /Parent can select the room number based on the availability. If the room is occupied, the room number will not be displayed.
  10. On selecting the desired room they will receive an instant message regarding booking status to the mobile number and email id furnished.
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Guide to UPI Payment (Paytm Gateway)
  • You should have logged into HMS just now or 10 Mins before.
  • [IN YOUR MOBILE PHONE] Your UPI Application (Paytm, Google Pay, PhonePe, BHIM etc) should have been already downloaded in your Mobile Phone((Android or IoS)). Log into your UPI Application using your Login Credentials before you start the room booking process.
  • After landing into the Paytm's Payment Gateway Page via Browser(Where you have logged into HMS2019), you should select BHIM UPI option(displayed in Left Side Panel of Paytm Gateway)
  • You can enter any of your UPI ID(Already Logged in) i.e. xxxxxx@yyy
  • On submission you will receive a SMS/Alert in the Mobile No. registered with your UPI(Paytm, Google Pay, PhonePe, BHIM etc) application.
  • [IN YOUR MOBILE PHONE] The SMS will contain an URL, click and it will redirect you to your UPI application which will request you to pay Rs.****/- to Vel Tech-****@paytm.
  • [IN YOUR UPI APP] Please click “Pay” button & enter your “UPI PIN” to complete the payment process.
  • Immediately you can go back to Payment page [IN YOUR BROWSER] which will automatically direct you back to our HMS dashboard by Booking your Hostel Room, and Sending Confirmation E-mail & SMS. Please do not click on any other Link/Button during this payment process.
  • Finally, you can View & download your Booking Confirmation Receipt from your HMS Dashboard.
  • The entire process should be completed WITHIN 20 MINS. Otherwise, you must Login once again to get a seamless service from Vel Tech HMS. Thanks for your cooperation.
  • If you have any doubts regarding any payment mode, Please contact us @ 87544 16295 / 81240 85949.
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  • You are requested to send a requisition letter to Dean Hostels by mentioning your Choice of Hostel Room details. You can send mail to dhl@veltech.edu.in
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